A. All correspondence with the court regarding pending litigation shall refer to the subject case by case title, number, and county. A copy of all such correspondence shall be sent to all opposing parties or attorneys. If the correspondence requires the court's transmittal of papers, preaddressed, stamped envelopes shall be provided with the correspondence to the court.

   B. The clerk shall maintain all correspondence with and from the court regarding pending litigation in the subject case files, if requested to do so by the judge serving the clerk's county.