The Immigration Reform and Control Act of 1986 requires employers to verify both identity and employment authorization of all individuals hired to work in the United States. Verification documents shall be reviewed, completed, and retained in accordance with federal regulations. Supervisors in local offices are responsible for verifying the appropriate completed forms of all new employees. Newly hired employees must complete Section 1 of Form I-9 in its entirety on the first day of employment. They may complete Section 1 before this date, but only after acceptance of an offer of employment. New employees choose the documents to present from the list of acceptable verification documents. Supervisors must complete Section 2 of Form I-9 in its entirety within 3 days of the employee’s date of hire. To complete Section 2, supervisors must physically examine documents presented by the employee that establish his or her identity and employment authorization. Supervisors must not specify which documents from the “Lists of Acceptable Documents” on Form I-9 the employee must present. Employers may reject a document if it does not reasonably appear to be genuine or to relate to the person presenting it. The completed I-9 form shall be included in the employee’s personnel file and a copy of the form shall be sent to the AOCP.

Amended July 16, 2003; amended October 23, 2024, effective January 1, 2025.