Employee requests for accommodations under the Americans with Disabilities Act shall be made at the local level to the employee’s immediate supervisor. The employee shall let the supervisor know of the type of accommodation or work adjustment required for a medical condition or disability. The supervisor, working with the AOCP Human Resources, shall evaluate the request and make a determination within 14 business days.

  If the employee’s request is oral, the supervisor shall put the request in writing confirming the employee’s request and forward to Human Resources. If the request by the employee to the supervisor is in writing, the supervisor shall forward the written request to Human Resources.

  If it is determined that the accommodation should be provided to the employee, Human Resources will work with the employee and supervisor to provide the accommodation at the earliest possible time. The employee may be asked to provide Human Resources medical or other documentation related to the disability to determine the request for accommodations. All information received shall be protected and treated as confidential. 

  If it is determined that the accommodation will not be provided, Human Resources shall inform the employee and supervisor in writing, stating the reasons for not providing the accommodation.

  If the accommodation is requested for access to a building or office at a physical location not owned or under the legal control of the AOCP, Human Resources will contact the local authority to discuss the issue and determine if the accommodation can be provided by the local authority to the employee. The local authority may have the final determination on whether to grant the request for accommodation.

  Nothing in this section excludes any remedy available to the employee under the law.

Amended October 23, 2024, effective January 1, 2025.